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The controller as defined by the GDPR and other national data protection regulations of the member states as well as other data protection provisions is:
Rhenus SE & Co. KG
Rhenus Platz 1
59439 Holzwickede
Deutschland
Tel.: +49 (0)2301 29-0
E-Mail: info@de.rhenus.com
Website: www.rhenus.com
The Data Protection Officer of the controller is:
Oliver Köhler
Rhenus Platz 3
59439 Holzwickede
Deutschland
E-Mail: datenschutz@de.rhenus.com
Website: www.rhenus.com
We would like to provide you with the following information for the purposes of diligently protecting your privacy and for extensive confidentiality when it comes to handling your personal information:
We only collect and process personal data of our users as required to provide a functional website as well as content and services. Personal data is only collected and processed with the consent of the user. An exception shall apply when prior consent was not possible for legitimate grounds and the processing of the data is permitted by law.
Art. 6 Para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as legal basis for obtaining consent of the data subject for processing personal data.
When processing personal data required for the fulfilment of a contract with the data subject being the contractual party, Art. 6 Para. 1 lit. b GDPR serves as legal basis. That also applies for processing required for executing pre-contractual measures.
If processing personal data is required to comply with statutory obligations to which our company is subjected, Art. 6 Para. 1 lit. c GDPR serves as legal basis.
In case the processing of personal data is required due to the vital interests of the data subject or of any other natural person, Art. 6 Para. 1 lit. d GDPR serves as legal basis.
In case the processing of personal data is required due to legitimate interest of our company or a third party and if the interests, basic rights and freedoms of the data subject do not outweigh the interests mentioned above, Art. 6 Para. 1 lit. f GDPR serves as legal basis.
Personal data of the data subject is deleted or blocked as soon as the purpose for storage is void. Storage may continue for a longer period if so specified by the European or national authorities in union law directive, laws or other provisions applicable to the controller. The data is blocked or deleted if the storage duration specified by the mentioned standards expires unless the data must be continued to be stored for the purposes of concluding or fulfilling a contract.
In principle, you can visit our website without informing us as to who you are. We only collect technical data, such as the name of your Internet service provider, the website from which you are accessing our website and the websites you visited in our domain. This information is analyzed along with date and time information for internal statistical purposes of website analysis and for user-friendly design of our website. You as user remain completely anonymous during this process. Pseudonym user profiles are not generated.
Art. 6 Para. 1 lit. f GDPR serves legal basis for temporary storage of data.
It is necessary for the system to temporarily store the IP address to enable delivery of the website to the computer of the user. To this end, the IP address of the user must be stored for the duration of the session. These purposes represent our legitimate interest in data processing as per Art. 6 lit. f GDPR.
The data is deleted as soon as it is no longer required to fulfil its purpose. In case data is collected to provide proper functionality of the website, it will be deleted when the session is finished.
It is essential for the operation of the website to collect the data required for the provision of the website and store the data in the log files. There is no option to object for the user.
We use cookies to improve the quality of the structure and content of our website to provide user-friendly and smooth navigation. We use session cookies for the duration of your visit. Session cookies are used to determine which content was accessed from your PC while you continue to surf the Internet while also contributing to increased security while surfing. When you leave our website or do not click on our content for a period, the temporary cookies are deleted again.
Cookies cannot cause any harm to your PC. They do not pose a security threat like viruses or are able to monitor your PC. You control the use of cookies yourself. Please use the help function of your browser to allow, reject, view and delete cookies.
We use cookies to make our website more user-friendly. Some elements included in our website require for the accessing browser to be identifiable after changing the site. The cookies store and transfer the following information.
Art. 6 Para. 1 lit. f GDPR serves as legal basis processing personal data through the use of cookies.
The purpose of using technologically required cookies is to simplify navigation of websites for users. Some functionalities of our website are not accessible without using cookies. To this end, it is required that the browser is recognized after changing the site. We require cookies for the following service offers:
The user data collected through technologically required cookies is not used to create user profiles. These purposes also represent our legitimate interest in processing personal data as per Art. 6 Para. 1 lit. f GDPR.
Cookies are stored on the computer of the user and are transmitted to our site. Therefore, you as the user have full control over the use of cookies. You can deactivate or restrict the transfer of cookies by changing the settings in your Internet browser. Cookies which have already been stored can be deleted any time. This can also be executed automatically. If cookies are deactivated when visiting our website, it is possible that not all functionalities will be fully accessible.
Users can sign up on our website by providing their personal data (also manually by e-mail request). The user enters the data into the input mask and sends it to us. We will store this data without transferring it to a third party. The following data is collected during the registration process (login tender platform):
Furthermore, the following data is stored during the registration process:
During the registration process, the user is asked to consent to the processing of such data.
Art. 6 Para. 1 lit. a GDPR serves as legal basis for processing data after having obtained consent.
Art. 6 Para. 1 lit. b GDPR serves as legal basis if the registration serves the purpose of fulfilling a contract with the user representing the contractual party or of executing pre-contractual measures.
It is required for users to register to fulfil a contract concluded with the user or to execute pre-contractual measures.
The tender platform cannot be used without registering.
This is the case for data collected during the registration process for the purposes of fulfilling a contract or executing pre-contractual measures if the data is no longer required to fulfil the contract. Even after the contract has been concluded, it may be required to store the personal data of the contractual partner to comply with contractual or legal obligations.
As the user, you have the possibility to dissolve the registration any time. You can have your stored data changed any time.
Please contact contact@rhe-x.com to have your data changed or deleted.
If the data is required for the purposes of fulfilling a contract or executing pre-contractual measures, early erasure of the data is only possible if the erasure is not in conflict with contractual or legal obligations.
Our website contains a contact form which can be used for making contact electronically. When someone makes use of this option, the data entered into the input mask is transmitted to us and stored. That includes:
When sending the message, your consent will be obtained for processing your data while referring to this data protection statement.
Users can also contact us via the e-mail address provided on our website. In this case, the personal data of the user transmitted along with the e-mail will be stored.
No data is transferred to third parties in this context. The data is only used to process the conversation with the user.
Art. 6 Para. 1 lit. a GDPR serves as legal basis for processing data after having obtained consent.
Art. 6 Para. 1 lit. f GDPR serves as legal basis for processing data transmitted as part of sending an e-mail. Art. 6 Para. 1 lit. b GDPR serves as additional legal basis if the e-mail contact is intended to lead towards the conclusion of a contract.
We only process personal data from the input mask to process the contact request. In case of e-mail contact, it is of legitimate interest to process the provided data.
Any other personal data processed while submitting the contact form are used to prevent misuse of the contact form and ensure the security of our IT system.
The data is deleted as soon as it is no longer required to fulfil its purpose. Personal data from the input mask of the contact form and personal data sent via e-mail is deleted when the respective conversation with the user has ended. The conversation is considered to have ended if the circumstances indicate that the respective subject matter has been settled.
The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.
The user has the option of withdrawing consent for the processing of personal data at any time. If a user contacts us by e-mail, the user may object to personal data being stored at any time. In this case, the conversation cannot continue.
All personal data stored as part of the contact will be deleted.
You may request a confirmation from the controller whether we process your personal data.
If the data is indeed being processed, you may request the following information from the controller:
(1) purposes for which the personal data is being processed;
(2) categories of personal data being processed;
(3) recipients or categories of recipients to whom the relevant personal data was disclosed or is to be disclosed;
(4) planned duration of storage of the personal data or, if it is not possible to provide specific information, criteria for determining the storage duration;
(5) existence of the right to rectification or deletion of your personal data, the right to restrict processing of the data by the controller or the right to object against such processing;
(6) existence of the right to lodge a complaint with a supervisory authority;
(7) all available information about the origin of the data if the personal data was not collected from the data subject directly;
(8) automated decision-finding including profiling as per Art. 22 Para. 1 and 4 GDPR and - in most cases - significant information about the logic involved as well as the importance and the anticipated consequences of such processing for the data subject.
You have the right to request information about the fact whether your personal data is being transferred to a third country or to an international organization. In the context of transferring data, you may request to be informed about appropriate safeguards as per Art. 46 GDPR.
You have the right to rectification and/or completion towards the controller if the personal data being processed is incorrect or incomplete. The controller must undertake the rectification immediately.
You may request a restriction of processing of your personal data under the following conditions:
(1) if you contest the accuracy of the personal data for a period enabling the controller to verify the accuracy of the personal data
(2) the processing is unlawful, and you oppose the erasure of the personal data and request the restriction of its use instead
(3) the controller no longer needs the personal data for the purposes of the processing, but you require it for the establishment, exercise or defense of legal claims, or
(4) if you have objected to processing pursuant to Article 21 Para. 1 GDPR pending the verification whether the legitimate grounds of the controller override your grounds.
Where processing of your personal data has been restricted, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the processing has been restricted as specified by the above requirements, you shall be informed by the controller before the restriction of processing is lifted.
a) Erasure obligations
You have the right to obtain from the controller the erasure of your personal data without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
(1) the personal data is no longer necessary in relation to the purposes for which it was collected or otherwise processed.
(4) the personal data has been unlawfully processed.
(5) the personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;
(6) the personal data has been collected in relation to the offer of information society services referred to in Art. 8 Para. 1 GDPR.
b) Information to third parties
Where the controller has made the personal data public and is obliged pursuant to Art. 17 Para. 1 GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, the personal data.
c) Exceptions
The right to erasure shall not apply to the extent that processing is necessary
(1) for exercising the right of freedom of expression and information
(2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
(3) for reasons of public interest in public health in accordance with Art. 9 Para. 2 lit. h and Art. 9 Para. 3 GDPR
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art, 89 Para. GDPR in so far as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
(5) for the establishment, exercise or defense of legal claims.
If you have asserted the right to rectification, erasure or restriction of the processing to the controller, the controller shall be obligated to inform all recipients to whom the personal data was provided of this correction or erasure of the data or the restriction of processing, unless it is impossible or associated with unreasonable efforts.
You have the right towards the controller to be informed about such recipients.
You have the right to receive the personal data you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, where:
(1) the processing is based on consent pursuant to Art. 6 Para. 1 lit. a (a) GDPR or Art. 9 Para. 2 lit. a GDPR or on a contract pursuant to Art. 6 Para. 1 lit. b GDPR, and
(2) the processing is carried out by automated means.
In exercising this right to data portability, you shall have the right to have the personal data transmitted directly from one controller to another, where technically feasible. This shall not adversely affect the rights and freedoms of others.
The right to data portability shall not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
You shall have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data which is based on Art. 6 Para. 1 lit. e or f GDPR, including profiling based on those provisions.
The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.
Where personal data is processed for direct marketing purposes, you shall have the right to object at any time to processing of your personal data for such marketing, which includes profiling to the extent that it is related to such direct marketing.
Where you object to processing for direct marketing purposes, your personal data shall no longer be processed for such purposes.
In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.
You have the right to withdraw your data protection consent declaration at any time. The withdrawal of the consent shall not affect the processing carried out until the withdrawal of the consent.
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects for you or similarly significantly affects you. This shall not apply if the decision
(1) is necessary for entering into, or performance of, a contract between yourself and the controller
(2) is authorized by Union or Member State law to which the controller is subject, and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or
(3) is based on your explicit consent.
Decisions referred to in Art. 9 Para. 2 lit. a or g GDPR shall not be based on special categories of personal data referred to in Art. 9 Para. 2 lit. a unless Art. 9 Para. 2 lit. a or g GDPR apply and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.
In the cases referred to in points (1) and (3), the data controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.
Without prejudice to any other administrative or judicial remedy, you shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of your personal data infringes this Regulation.
The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 GDPR.